Virtual data rooms are secure and secure platforms that help in the review of documents during M&A transactions. If you’re new to the process this guide will introduce you to VDRs, explain their uses and benefits, and assist you to determine which one is suitable for your business.

The selection of the right VDR provider is an important step to the process of implementing a successful due diligence project. To obtain a complete picture of the ethics and effectiveness of a company begin by reviewing internal and third-party reviews as well as external evaluations. Choose a VDR with a solid functionality and a user-friendly interface. For instance, some provide advanced features such as customizable watermarks, branding options and NDAs that can be automatically applied to all documents. Some allow users to encrypt files during storage as well as moving them, allowing administrators the ability to specify specific permission settings for access control and digital rights management.

After you’ve made your decision to join the VDR, you can use the trial period to upload all your documents and organize them, as well as test the security features. Invite several users to join the data room, and then create groups of users to set the permissions of different team members, for example administrators and users.

Check that all users have current instruction on how to navigate the VDR and how to properly use collaboration features. Create a well-organized folder structure as well as standardize the names of documents and names, and ensure clear access rights. Also, periodically review and update these structures to accommodate new projects and team members. Certain VDRs also offer advanced functions, such as redaction, which blacks out areas of files to protect private information and avoid leaks.