A well-written report on the board can help a committee effectively communicate with the entire board. Creating effective reports requires careful analysis of how to structure the content and the best way to present it so that board members have the information they require to make informed decisions on behalf of the company.
Although writing a board report may be challenging for certain people, with the right approach, it is possible to write engaging and informative committee reports that will support informed decision-making and effective oversight. When writing a report for an organization, be aware of these important elements.
1. Barbara Anderson, a non-executive board chairperson and member of four different boards says that you should clearly state the intent of your paper. This is vital to the effectiveness of any board report because it informs your busy readers if you are writing to inform, solicit their opinions or make an opinion.
2. Avoid using too much jargon or technical language, and make sure you are sure to understand the context of the information you share. Board members have a lot to juggle and will likely read your report prior to the meeting in order to form their questions, and therefore have to be able take in the information quickly and easily.
3. Analyze and interpret the data you provide. Data alone cannot tell a story. It must be supported by analysis and interpretation to make the numbers meaningful. This will enable your board members to appreciate the positives as well as the challenges the company faces.
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