A board portal that is well-chosen can offer a number of benefits for organizations looking to improve their meeting workflows, collaborate in a safe manner, and improve governance. It is important to carefully examine each feature and to not over-engineering with features that will increase the cost. It’s also vital that vdr the vendor of your board portal has a good reputation and be able to provide quick customer service when problems arise. It’s a good idea to inquire about feedback and references from other customers who have had success using their software previously.

A Streamlined Meeting Process

Modern portals allow board members to access agendas, documents as well as meeting notifications and board packs using their smartphones and tablets. Apart from allowing online note-taking, they enable direct messaging between directors regarding specific issues and all communications are stored within the portal. These discussions are automatically converted into meeting minutes and you can easily add an electronic signature on any board document.

Board members can also add annotations to documents prior to the meeting to help prepare and participate in the discussion. Meetings can also be held in a hybrid format, either in person or virtually. It is essential to be able to create boards from these meetings, and also to be able to automatically update previous copies when line items change. Also, the option to conduct a post-meeting discussion allows leaders to decide on the best path to follow next, and to record any agreed-upon decisions.