Virtual Board Rooms are a conferencing platform that allows remote attendees to participate in meetings with the same ease as local participants. These platforms can accommodate several room layouts, which are heavily based on what group plans to accomplish during their meetings. A brainstorming session, for example could require a different arrangement than a session for advising succession candidates.

The most effective virtual boardrooms provide simple tools to increase efficiency. An organized agenda is crucial to keep the participants focused and prepared during the meeting. This can be enhanced through the use of software that provides note-taking functions, such as highlighters and annotations. Directors can then summarize the notes and highlights of the previous meeting and then bring them to the meeting in question.

Digital boardrooms allow for the storage of information in a secure setting that permits restricted access and distribution. Documents can be protected with passwords to stop unauthorized viewing and sharing. Users can also limit downloading functions to keep information secure. This is a better choice than handing out documents in paper form that can be lost or misplaced and it also ensures that all meeting materials are available to the board anytime.

A virtual boardroom aids in reducing the expense of preparing and disseminating board books which can amount to thousands of dollars each year. Digital platforms allow for last-minute changes to be made to the board book. These benefits are particularly valuable for multinational corporations that might not be able bring board members from different countries together in person.