Virtual Data Room is a secure online repository that allows you to save and share documents for collaboration. It is typically used to perform due diligence in mergers acquisitions, mergers or other business transactions. However, it can also assist companies manage their internal documentation and projects. VDRs unlike standard cloud storage, provide detailed analysis of the activities within the platform, and detailed permissions for files in order to ensure security and confidentiality.

When selecting a VDR be sure to consider its reputation and the level of customer satisfaction. Look for a VDR provider with a long history of customer service, and has a lot of reviews on third-party review websites like Trustpilot and Software Advice. It is also important to remember that many VDR providers provide in-app and email/phone multilingual support services as well as dedicated teams and managers and help centers that include FAQs and videos on the product.

Real estate brokers use VDRs to upload all the necessary documents for potential buyers to examine and sign e-signature, eliminating the need to arrange offline meetings and significantly speeding up the process. The VDR’s access permissions ensure that only authorized users can view files, and restrict viewing to specific times or locations.

During M&A due diligence, companies must disclose a vast amount of confidential information and documents to facilitate due diligence. These include sensitive financial information as well as intellectual property, contracts and other corporate records that are highly valuable to the owner of the business or company. This information needs to be readily accessible to the M&A team but also secured against unauthorised access or theft by other participants in the transaction. A VDR specifically designed to be used could be very beneficial in this case.