An investor data space allows businesses to present a clear and complete overview of their company, thus reducing due diligence and increasing the speed of the overall valuation process. Contrary to hardcopy documents, which can be difficult to share, upload and download, online tools for managing documents facilitate simple sharing and secure sharing.

Investor data rooms can help to ensure compliance with regulatory requirements and cybersecurity standards, as well as ensuring responsible investment. Investors have access to audit reports and penetration testing reports.

Companies should only include data that is relevant to their business in the process of creating an investor data room. Inputting too much information could be too overwhelming and distracting, leading investors to become confused or create a perception that you don’t have a clear understanding of the KPIs of your business.

A data room for investors should have a well-organized folder structure to make navigation easier and avoid confusion. It should also allow for document merging and annotations so that users can post notes or comments to files within the VDR. The most reliable investor data rooms come with activity dashboards that provide a central view of the user’s actions, which include downloads and documents, forwards and prints. This is a useful tool to monitor the progress of due diligence and ensuring compliance during the business valuation process. Certain VDRs also come with an Excel viewer with built-in formulas which simplify the process of processing data and analyzing it in the financial analysis portion of the process of business valuation.