Online data rooms are a user-friendly and secure platform for sharing and collaboration on sensitive documents. They are utilized in a range of projects that require high security and privacy such as M&A transactions such as venture capital and private equity financings including loan syndication and lending as well as due diligence and litigation support.

One of the most popular uses for online deal rooms is M&A due diligence, in which both buy-side and sell-side companies need to prepare and review large quantities of documents. Having all of the documentation in a single, secure place allows both parties to make quick and informed decisions. It also reduces the chance of a deal failing due to the discovery of sensitive data.

To safeguard sensitive information, most virtual data rooms have restricted document permissions that permit administrators to define access policies for each folder and file in the repository. They can also enable redaction, fence view (which blacks out certain areas of files to ensure personally-identifiable data stays private) and prevent screenshotting. In addition, many VDRs have security certifications to demonstrate their reliability like ISO 27001, SOC 1/2/3 GDPR, SOC 1/2/3 and HIPAA.

Another important feature of online deal rooms is that they permit seamless integration with existing systems and tools via APIs. This allows them to be compatible with many well-known programs and applications including Microsoft Office, email, chatting apps and more. This makes the workflow easier, enhances communication and collaboration. Additionally, a lot of online deal rooms offer 24/7 support via multiple channels and provide numerous training videos to help users get started.